CentennialPlanning Mailing List: Re: Oakland Tech 100th - Your Homework Before October 20th

[Dan Williams (danwill]

Greetings, Centennial Planners -

Thanks, Stacey for sending out this meeting reminder message.  Unfortunately, I 
will not be able to attend, as October 20th is the
Big Game over at Cal, and it kicks off at noon.

Please let me know of any website or communications-related items that I need 
to take care of as a result of the meeting.  And if
someone could send me meeting "minutes", I will post them on the website.

As a reminder, the website is here:  

http://oaklandtech.com/staff/centennial/

Let me know as you think of new content to add, or if you have a different idea 
for a more effective web presence for the
Centennial.

On a different note, I want to make sure you all know about the First Annual 
Pancake Breakfast fundraiser for Oakland Tech
Athletics, sponsored by the Sports Booster Club.  It's on Saturday, November 
10th, from 8:30 - 12:30.  You can come from breakfast,
and stick around for the football game vs. McClymonds at 1:30!

http://oaklandtech.com/staff/blog/2012/10/05/first-annual-pancake-breakfast

Please plan on attending this great event if at all possible, to help support 
Tech Sports.  And PLEASE pass information about this
event on to as many members of the Tech community (alumni, former staff, 
neighbors, parents) that you can think of!

Thanks, and Go Bulldogs!

Dan Williams


-----Original Message-----
From: Stacey Smith [mailto:staceyksmith [at] comcast.net] 
Sent: Tuesday, October 09, 2012 11:23 AM
To: Dan Williams
Cc: Biodum [at] aol.com; centennialplanning [at] oaklandtech.com
Subject: [centennialplanning] Oakland Tech 100th - Your Homework Before October 
20th

Dear Centennial Committee Members,

At our next meeting on October 20th, we will begin to fill in the timeline 
leading up to and including Oakland Tech's Centennial
Year. Creasie Jordan will do a short presentation on planning and explain the 
timeline process.
But before then, we need you to do a little homework because we need to start 
making plans and moving forward.

 

First, we need to decide what our priorities are for the whole celebration - in 
other words, what would we say our overall "mission
statement" is? At our first meeting we came up with a list of what we agreed 
we'd like to see included in the celebration (attached
below) but which is the most important? Once we decide it will help us to focus 
on our priorities. It will help us decide what each
event or activity or communication should include. It will help us to judge if 
we are being successful as we move forward. Come
prepared to make this decision.

 

Second, if you are part of an alumni group or know someone who is, we need to 
know if there are any alumni events already on the
calendar or that will be coming up during this process. For example, the Alumni 
Classes of 1965, 1990, and 2005 will be celebrating
their 50th, 25th and 10th anniversaries in 2015 too. What if any plans would 
those classes be making? In general are there regular
alumni gatherings that happen? Please send the information to us ASAP so that 
we can get it up on the timeline before the 20th or be
prepared to bring the information with you that day.

 

Third, we need folks to volunteer to lead our committees -  folks who can make 
the commitment through June 2015 and really through
August 2015 since there will be follow-up work for almost every committee even 
if it is just press follow-up or thank you notes or
database clean-up. The planning cannot begin in earnest until we have 
identified the leadership for each committee.

 

Fourth, by the end of this next meeting we will need to have sketched out a 
rough draft of our schedule. That means we will need to
decide what the key events will be for 2015, when they will occur and who will 
be involved. Then it will be up to the committees to
create their own timelines that we will wrap into the "Big Picture".

 

Please email any calendar items to Stacey at staceyksmith [at] comcast.net or 
to Creasie at biodum [at] aol.com.

 

See you on the 20th. Go Bulldogs!

 

Creasie Jordan and Stacey Smith

Timeline Committee Co-Chairs

 

 

AGREEMENTS FROM THE FIRST CENTENNIAL PLANNING MEETING (from Terry's Email):

The group agreed the Centennial should not detract from the class of 2014's 
graduation and that the alumni torch should be passed to
those students.

The group agreed that current Tech students can and should play a major role in 
the event.

The group agreed that students, faculty and staff past and present are all part 
of the Centennial outreach.

The group agreed this is a BIG DEAL and will commit to put the city on notice 
to avoid scheduling major events which might conflict.

The group agreed there will be multiple events over the course of the year 
culminating in a Gala of some sort.

The group agreed that music and fashions over all the decades should be 
incorporated into the Centennial events.

The group agreed to look into creating an endowment fund with the proper legal 
advising possibly in the form of a foundation (Dick
would you like to work on this with me and maybe Sheilagh?) The group agreed 
there is a need for a PR committee for publicity, a
secretarial committee to locate and communicate with participants.

The group agreed to form a subcommittee which will bring back a milestone 
timeline for the next 2 years to the July 21st meeting for
review by the full group (Creasie, Marian, Marty, Stacey and Sheilagh) The 
group agreed form two yahoo groups - one for the planning
committee and another for all to keep them up to date on what's happening.

The group understands all funding will need to be raised and will look into 
locating foundations as well as other donors.

The group agreed they would like to create video documentation to capture the 
stories of Bulldogs through the years and to energize
and reconnect people for the event.

 

 

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